TC81 Tufty Club Privacy Policy

 

**Effective Date:** 23/09/2024

 

We value the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, store, and protect your personal data in relation to the text notification service for the football team (ages 3-6) to inform you about session updates, cancellations, or other important team-related notifications.

 

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### 1. **Information We Collect**

We collect the following personal information from parents or guardians who sign up for our text notification service:

- **Parent/Guardian Name**

- **Phone Number**

- **Child's Name (for identification purposes only)**

- **Any additional contact information provided for team-related communications**

 

We do not collect any other personal or sensitive information about your child or family.

 

### 2. **How We Use Your Information**

We use your personal information only to provide team-related communications, including:/

- Sending reminders about football practice sessions, matches, or events.

- Notifying you about schedule changes, session cancellations, or venue changes.

- Providing important team-related announcements.

 

Your personal information will **not** be used for any other purpose, including marketing, nor will it be shared with third parties except where legally required (e.g., in response to legal requests).

 

### 3. **How We Protect Your Information**

We take reasonable steps to protect the personal information we collect, including:

- Storing your information securely using encrypted databases.

- Limiting access to your information to authorized personnel only.

- Using trusted service providers for our communication tools that adhere to industry-standard security practices.

 

### 4. **Sharing Your Information**

We will **not** share your personal information with third parties unless:

- It is necessary to comply with legal obligations.

- We have your explicit consent.

- It is required to protect the safety and security of the children, parents, and team personnel.

 

### 5. **Your Rights**

You have the right to:

- **Opt-out** of receiving text notifications at any time by replying to any message with “STOP” or contacting us directly.

- **Access, update, or delete** your personal information by sending us a request.

- **Request clarification** about how your personal information is being used by contacting us at [Insert Contact Email or Phone Number].

 

### 6. **Data Retention**

We will retain your personal information only for as long as necessary to fulfil the purposes for which it was collected or as required by law. Once you opt out of the service or your child no longer participates in the team, we will promptly delete your information from our systems.

 

### 7. **Changes to This Privacy Policy**

We may update this Privacy Policy periodically. Any changes will be communicated via text message or email. We encourage you to review this policy from time to time to stay informed about how we protect your information.

 

### 8. **Contact Us**

If you have any questions or concerns regarding this Privacy Policy or your personal information, please contact us at:

- **Email:** club@tc81.co.uk

- **Phone:** TBD

 

 

By signing up for the text notification service, you acknowledge that you have read and understood this Privacy Policy.